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How to be a Manager – A step-by-step guide to leading a team

1631 pointsby voskaalmost 7 years ago

45 comments

bb88almost 7 years ago
A better title would be &quot;How Management Works in 2018.&quot;<p>Half of being a manager is managing other&#x27;s behaviors to produce a great product. The other half is managing your own behaviors -- i.e. being consistent with your communications and consistent in your behaviors.<p>Both of those topics have been left out of this piece.
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thebooglebooskialmost 7 years ago
Fan of the Marine Corps model:<p><a href="http:&#x2F;&#x2F;www.au.af.mil&#x2F;au&#x2F;awc&#x2F;awcgate&#x2F;usmc&#x2F;leadership.htm" rel="nofollow">http:&#x2F;&#x2F;www.au.af.mil&#x2F;au&#x2F;awc&#x2F;awcgate&#x2F;usmc&#x2F;leadership.htm</a><p>Some of them are painfully obvious, but these are sometimes absent when they shouldn&#x27;t be.<p>(I also suspect this is what Gregg Popovich and Steve Kerr either draw from, or coincide with.)
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marcus_holmesalmost 7 years ago
Great for building a brand new team. Not so great for assuming leadership of an existing team&#x2F;business.<p>Also, very American. I just stopped being CEO of a SE Asian business, and this just doesn&#x27;t apply globally. There are culture differences that make enormous differences in leadership styles and outcomes.
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crsvalmost 7 years ago
This isn&#x27;t a guide on how to be a leader, this is a guide for building version 0 of a team and trivializes a great deal of the complexity that goes in to being an effective leader.<p>It&#x27;s a great content marketing piece though, and at first glance, far outstrips the value of the tool they&#x27;re marketing to - but this is still meant to drive people to a SaaS product.
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lostphilosopheralmost 7 years ago
(New-ish manager here.)<p>_Peopleware_ by Tom DeMarco and Timothy Lister is the best management resource I&#x27;ve encountered.<p><a href="https:&#x2F;&#x2F;www.amazon.com&#x2F;Peopleware-Productive-Projects-Tom-DeMarco&#x2F;dp&#x2F;0932633439" rel="nofollow">https:&#x2F;&#x2F;www.amazon.com&#x2F;Peopleware-Productive-Projects-Tom-De...</a><p>It also helped to keep careful track of things I really valued (and hated) about people I&#x27;ve worked for.<p>Just one example:<p>Depending on team size and culture it can concerning if your manager schedules a 1:1 meeting with you out of the blue and outside of your normal cadence. I had a manager that did this, on a Friday, with the meeting scheduled for Monday. Worrying about it would have bugged me over the weekend. Not a ton, but some. He followed the invite up with a Slack (team chat app) message explaining what the meeting was and what he wanted to talk about, turns out it was nothing to worry about. Him taking the time to clarify made a difference in my morale and it stuck with me.<p>Super small thing, but it matters.
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klenwellalmost 7 years ago
I also recommend this Ask HN thread:<p><pre><code> Ask HN: I just got my first team lead. What should I do? 89 points by endymi0n on Dec 30, 2011 | 50 comments</code></pre> <a href="https:&#x2F;&#x2F;news.ycombinator.com&#x2F;item?id=3407643" rel="nofollow">https:&#x2F;&#x2F;news.ycombinator.com&#x2F;item?id=3407643</a><p>Hmmm. Older than I remembered. But a few of the recommendations in it have stuck with me and it&#x27;s been as helpful as anything I&#x27;ve read on the topic.
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im_down_w_otpalmost 7 years ago
Having read through the piece, I&#x27;m a little confused about why &quot;leader&quot; and &quot;manager&quot; are being conflated. They&#x27;re very different roles. The former is a navigational role and the latter is a facilitating role.<p>Given the differing dominant archetypal personality traits required for those distinct modalities, it&#x27;s unlikely they&#x27;d be strongly expressed in a singular person, and there&#x27;s some reason to think they may be necessarily orthogonal. As their motivational biases are likely to be largely unrelated to each other.
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jphalmost 7 years ago
Great article IMHO especially suitable for new teams, new managers, and top down understanding. Kudos!<p>For people who are stepping into existing teams, I suggest writing ground rules.<p>Ground rules are clear explanations of team expectations. Ground rules can be simple, bottom up, and help improve teamwork:<p><a href="https:&#x2F;&#x2F;github.com&#x2F;joelparkerhenderson&#x2F;ground_rules" rel="nofollow">https:&#x2F;&#x2F;github.com&#x2F;joelparkerhenderson&#x2F;ground_rules</a><p>I agree fully with the author about writing objectives.<p>Objectives can be sophisticated, top down, and help improve planning. I suggest knowing &quot;Objectives and Key Results&quot; (OKRs) as at Google and Intel:<p><a href="https:&#x2F;&#x2F;github.com&#x2F;joelparkerhenderson&#x2F;objectives_and_key_results" rel="nofollow">https:&#x2F;&#x2F;github.com&#x2F;joelparkerhenderson&#x2F;objectives_and_key_re...</a>
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wiz21calmost 7 years ago
First :<p>&gt;&gt;&gt; People are not stagnant; instead, they are constantly learning and evolving.<p>There&#x27;s adifference between evolving naturally and evolving because you&#x27;re pushed to do so by the company. I work with people who <i>don&#x27;t</i> want to evolve. They seek a peaceful, comfortable environment. They do their job quite well, nothing more. I understand that.<p>Second, values... Should people be hired because of their skill or because of their values ? What if their political views conflic with your values ? Isn&#x27;t it the moment when discrimination comes in ? Say you work for Google because you love the AI stuff, then Google starts selling weapons. Should they fire people who don&#x27;t share those values anymore ?
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blowskialmost 7 years ago
A useful set of tips, but when I first became a manager, my biggest problem was thinking there was some magic formula to get the best out of my team. I was looking for a YAML config script, but human beings don’t work that way.<p>Now, with a bit more experience, I spend more time listening to people and working out how I can help them with their specific need.<p>As a sidenote, I hate the euphemisms “release” and “let go”. You’re firing them. Pretending that you’re doing it for their sake doesn’t make it easier for them. So just cut the bullshit. You can be honest and compassionate.
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dotBenalmost 7 years ago
Going beyond an article, &#x27;Peopleware&#x27; is a fantastic book for engineering folks transitioning to management - it&#x27;s not new but the fundamentals stand the test of time.<p>It&#x27;s the book I started out with 15 years ago and I have suggested to many others.<p>Peopleware: Productive Projects and Teams (3rd Edition) <a href="https:&#x2F;&#x2F;www.amazon.com&#x2F;dp&#x2F;0321934113&#x2F;ref=cm_sw_r_cp_apa_i_j-UfBbWAB5NZV" rel="nofollow">https:&#x2F;&#x2F;www.amazon.com&#x2F;dp&#x2F;0321934113&#x2F;ref=cm_sw_r_cp_apa_i_j-...</a>
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mi100haelalmost 7 years ago
One thing this is missing that I think too many managers forget about is CELEBRATION. When your team wins, you need to make a big deal of it. Bring in lunch or something and take a moment to say thanks on a regular basis. I think one of the biggest contributing factors to burn-out is feeling like your achievements have gone unrecognized and unappreciated.
gregsklootalmost 7 years ago
Thanks for sharing! I wrote this and would definitely appreciate everyone&#x27;s feedback.
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unabstalmost 7 years ago
&quot;People. The hardest part of building a business.&quot;<p>If you&#x27;re going to work and are having the hardest time with people, you should question the team. Anyone expressing an inkling of toxic, negative, or unprofessional attitude needs to be removed. Some people go bad, but it&#x27;s just them telling you they want to go. Be graceful, but fire them.<p>Whatever you do, don&#x27;t try to fix attitude. Everyone is entitled to their attitude in America, and it&#x27;s the wrong battle. Let them have it.<p>They are not, however, entitled to contaminate your work culture, which must be upheld as sacrosanct. And, if it&#x27;s you, then you&#x27;ve already burnt out.<p>A lot of old school management involves whips and dangling carrots. Managers are supervisors, and workers are presumed to misbehave without supervision. They are motivated with rewards, and put in check with punishment. Workers hate managers, and managers hate their job which would not exist if the workers would just behave. Good workers question their environment, their pay, then leave.<p>In reality, most ambitious professionals will behave when they take ownership of their responsibilities and opportunities, and will seek to build trust with others that do also. When handed, responsibilities and opportunities can quickly turn into dreadful obligations, so people must want them, and they will when they are aligned with their professional ambitions.<p>Once you have a team of such individuals, a manager is relinquished from behavior management. This holds true even at the lowest paying jobs.<p>Having this as the premise of your corporate culture will allow you to focus on managing work, not workers. And will allow your workers to focus on their work, and not each other. Trust will also naturally build among those showing responsible behavior. All this without &quot;managing people&quot;. All this without &quot;a leader&quot;.<p>Everyone leads themselves towards a common goal, empowered by a common philosophy, from the comfort of a common, sacred, positive workplace.<p>This formula took me five years, and it wasn&#x27;t just the hardest part of building my business. It was five years of not being able to build my business. Today, I can say without reservation:<p>People are the best part of building a business.<p>And I am grateful to everyone, including those whom I fired, for teaching me this lesson.
monkeytreealmost 7 years ago
Great write up! I like that it starts with Culture and People to create a strong foundation. As you say, People are the hardest part. Having a good structure, routine and communication help make it manageable. I think this provides a nice framework to build around. I&#x27;m a co-founder of a company makes tools to help manage a lot of those processes you discuss so this resonated with me. We built our platform based on many lessons learned managing previous start-ups, and converged on a very similar approach.<p>If you&#x27;re into this sort of management style, here&#x27;s our platform which aligns well with what&#x27;s described in the article. It supports flexible one page plans for a concise way to document your strategy, functional accountability charts, priority and metrics tracking as well as a meeting space to set a consistent rhythm - also performance reviews to tie it all together.<p><a href="https:&#x2F;&#x2F;metronomegrowthsystems.com" rel="nofollow">https:&#x2F;&#x2F;metronomegrowthsystems.com</a>
prabhatjhaalmost 7 years ago
I would also recommend Camille Fournier&#x27;s The Managers Path book for folks in tech. You will be able to relate to this book whether you are an individual contributor or seasoned manager.
alexbeckeralmost 7 years ago
I find the animations and numerous different interspersed formats (text, square card thingies, profiles, three boxes side by side, one box in the middle, etc.) very distracting from the content.
internetman55almost 7 years ago
Indeed, the way mgmt seems willing to capriciously fire people for &quot;values&quot; conflict or getting caught in the middle of some mess management created is one of the reasons I don&#x27;t really see the point of investing much in a single job. I can still get fired or laid off at random if I worked two hours extra a day or something (has happened to me). If I spend those two hours making myself marketable and networking it won&#x27;t matter if you fire me because I&#x27;ll just bounce to something else. I wish some managers would just learn to interact like humans instead of being insecure tough guys and &quot;playing hardball&quot; with everyone. I&#x27;ve seen that tank projects and set back careers (IC and mgmt).
SonicSoulalmost 7 years ago
How many popups do I need to swat away in first minute of reading this post. Second one doesn’t even have a close button it just hovers over text on the bottom. How about letting users read the article before forcing them take make a decision to subscribe
lifeisstillgoodalmost 7 years ago
The first part was good, then it kind of fell apart when it hit management by objectives, and the &quot;fill in a email we send you with &#x27;achievements this week&#x27;, &#x27;plans for next week&#x27;&quot;<p>That&#x27;s kind of nice, but really this should be auto generated - we should be building systems that pop out &quot;Bob closed two sales this week, and needs one more to hit quota&quot; - this is just a sales funnel so it&#x27;s not hard - it may get fuzzier with &quot;alice wrote the monthly report or alice completed the redesign of the home page&quot; are just formatted git comments ?
reureualmost 7 years ago
Thanks for sharing! This seems like a good general guide on how to manage :)<p>I would just provide a quick caution against over-indexing on culture. There are two issues that can come up: implicit bias, and conflicting values.<p>Implicit bias exists when you&#x27;re not explicitly biased against a (typically protected) population. You don&#x27;t <i>hate</i> women or gays or people with disabilities, but your culture values things that make the environment uncomfortable for those populations. One common example that shows up in gender discrimination lawsuits is that women tend to get worse reviews for being too moody or angry or confrontational, whereas men presenting the same behavior get lauded for being decisive and direct. Even if you disagree with this, that won&#x27;t stop it from becoming the subject of a lawsuit. The example given regarding Beth and Tom actually fits nicely with this issue, since discrimination claims are often that women are unfriendly. (you might consider switching the personas to avoid this perception)<p>Another common example that shows up is &quot;would you have a beer with the candidate&quot; type tests. I didn&#x27;t see this in your guide, but I&#x27;ve heard this a lot over the years. People notoriously prefer having beers with people that are very similar to themselves. That&#x27;s often not germane to the job requirements, and is an easy way for bias to sneak into your hiring process.<p>In the same vein, I once heard the founder of a well-known startup in the Bay Area give a talk about forming teams. He said, explicitly, that he looks for signs of anxiety among potential hires (like biting their nails, or too weak of a handshake, or how they talk) and won&#x27;t hire someone who is overly anxious. If someone with diagnosed anxiety were to apply for that job, get rejected, and hear that talk, they&#x27;d have the good start of a lawsuit for disability discrimination. That founder was just talking about what he values in the company, but he&#x27;s actually admitting to discrimination.<p>The second issue is conflicting values. The companies I&#x27;ve seen who preach their values the loudest have tended to be the ones which are least likely to exemplify their values in their behaviors. Imagine a company which has values of &quot;integrity&quot; and &quot;we&#x27;re a team.&quot; If an employee were to point out behavior that they don&#x27;t think exemplifies integrity, will they instantly be met with accusations that they&#x27;re not playing for the same team? I know of at least one company who painted &quot;Be a team player&quot; on their walls, but when they were acquired, their executive team took multi-million dollar parachutes while everyone in the company got paid around a penny per share. Is that consistent with being team players?<p>Sorry to be negative here. Things like &quot;culture fit&quot; and &quot;corporate values&quot; can be important, but they can also be yielded as weapons if they&#x27;re being relied on to fix a fundamentally broken workplace. They&#x27;re also things that I increasingly hear my employment lawyer friends talk about - so watch out. It seems like the right approach is to demonstrate what your culture is through your actions and not through explicit definition. Your product and team will also likely be more productive and build a better product if it&#x27;s not a bunch of clones :)
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riphayalmost 7 years ago
Great article, bookmarked for future reference!<p>I work for a small consulting firm focused on improving productivity and building innovation systems within small-medium sized businesses. And having strategic plans, vision, values is hugely important in building a focused innovation program. It&#x27;s become routine in my engagements to spend significant time defining goals and values where the companies had none previously! This sort of exercise is valuable for firms at any stage and size in my opinion.
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ingmarheinrichalmost 7 years ago
If you change from being e. g. a developer to being a manager, then this shouldn&#x27;t be regarded as a promotion. It&#x27;s a different career path.
Bizarroalmost 7 years ago
I just don&#x27;t see the point of those bullet point transitions in the article. It just doesn&#x27;t bring any value and is distracting.
lucisferrealmost 7 years ago
For those interested in learning management skills I&#x27;ve found <a href="https:&#x2F;&#x2F;www.manager-tools.com&#x2F;" rel="nofollow">https:&#x2F;&#x2F;www.manager-tools.com&#x2F;</a> and their podcasts and resources invaluable.<p>Also the best book I&#x27;ve read so far on management is the excellent High Output Management by Andy Grove. Still incredibly relevant.
outcoldmanalmost 7 years ago
It changed my opinion about what is the quality of good manager when I have heard a dialog:<p>- Are you a <i>boss</i> of team X?<p>- No, I <i>support</i> team X.
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binarnospalmost 7 years ago
I always found the &quot;company culture&quot; as a limiting factor: at the end, it tends to build a sect of developers close to any suggestion that doesn&#x27;t self-enforce the culture that produces them.<p>&quot;Culture&quot; kind of wants to produce a &quot;family&quot;, but a family is not what I&#x27;m looking for when I look for a job.
smilebotalmost 7 years ago
Great post! - I noticed a typo in the &quot;Customs&quot; section. ...bakery comes in early, then (not than). Cheers!
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smnscualmost 7 years ago
Also see Lauri Apple&#x27;s &quot;Awesome Leading and Managing&quot; <a href="https:&#x2F;&#x2F;github.com&#x2F;LappleApple&#x2F;awesome-leading-and-managing" rel="nofollow">https:&#x2F;&#x2F;github.com&#x2F;LappleApple&#x2F;awesome-leading-and-managing</a>
funwiealmost 7 years ago
Good leadership ideas. I think defining relationships and respecting the boundaries is also important.<p>Make sure all employees understand relationship types and know which there have with one another.<p>Are we colleagues, friends, etc?<p>This will lead to smooth interactions.
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ryanmarshalmost 7 years ago
The only thing I would add is, culture can be taught. You can take someone who isn’t a culture fit and make them a culture fit in 8 weeks or less.
geekraxalmost 7 years ago
I really wish they went easy on the animations.
sidcoolalmost 7 years ago
This is a nice article. I am surprised to see a &#x27;management&#x27; article to receive so many votes on HN.
leeale10almost 7 years ago
This is an pretty great article.<p>Wish I would&#x27;ve read it years ago... thanks for the share
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ljw1001almost 7 years ago
unless this post is a thousand pages long, the title is a bit over-the-top. I look forward to the &quot;How to be a particle physicist&quot; installment.
skoocdaalmost 7 years ago
Taking up way too much space on mobile with the distracting CTA. Stopped reading when I couldn&#x27;t close the popup on my phone.<p>Might try again later on my desktop, if you promise to remove that at some point :)
simonjgreenalmost 7 years ago
This feels like someone has read one of the EOS books and rewritten it with different terminology to avoid copyright infringement.<p>I guess it&#x27;s also spun around a new startup rather than fixing an already operating business.<p>If you like what you read here then look up Traction and Get A Grip.
rk1987almost 7 years ago
Wish I could take print out of this. But the site is not printer friendly.
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megaman22almost 7 years ago
Judging by my experience over a number of years in industry, the most important aspect is to understand the cultural expectations of the people you are working with.<p>Working with a north-east US team can be wildly different than a Southeast US team, or a west coast US team. Let alone a Toronto CA team, vs Quebec, CA, or UK or Australia, or Germans, or Dutch or Poles, or Indians from New Delhi vs folks from Bangalore.<p>People work differently, and culture and communication is wildly different.
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auslanderalmost 7 years ago
Why so many points? Hackers now love Vision and Strategic Focus stuff ?
paulmooreparksalmost 7 years ago
This has nothing to do with the topic at hand. Rather, it&#x27;s a call to action to stop something I really, really hate about the web these days: popups over content, begging me to sign up for an email subscription. Whenever I&#x27;m reading a web page and one of these rude popups appears, I immediately close the browser tab and move on. If the authors are rude enough to interrupt me with an invitation to clutter my inbox, then they must not want me to read their content.<p>Please, let&#x27;s end this scourge by closing more tabs and not driving more traffic to these sites.
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joeleesaysalmost 7 years ago
Awesome! Simple and practical.
CrypticOne274almost 7 years ago
Great post. Upvoted.
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goofballlogicalmost 7 years ago
Being &quot;a Manager&quot; is the wrong first step to leading a team. Management is an activity we should all be undertaking, not a role.
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gerdesjalmost 7 years ago
Nice presentation - very pretty. This is the takeaway:<p><i>We’ve reached the end of the Formula, covering everything from culture to process. You now understand the basics of leading a new team.<p>Management and leadership are acquired skills, and they take practice. This guide is a framework for you to build upon, make your own and be the best manager.</i><p>... and this is how I think of my staff:<p><i>Some people might be incredible salesmen, while others can bake cookies or build a computer with their eyes closed (that would be super impressive!)</i><p>Fuck off.