Hi guys,<p>I work for a team in a corporate and our documents are increasing steadily. It's very hard to find anything and we need to put a good system in place whereby documents are readily available, easy to save, easy to share, easy to reference. Just wondered if anyone can share any good examples of how they effectively manage their documents?<p>thanks
Some people use portal software (e.g. Sharepoint) for this sort of thing although that is some work to manage. There are no guarantees that something like that will help - if all you do is make it easier to upload / organize documents, you end up with hundreds of different styles of organizing things, and still can't find them, so you need some structure around it, and that depends on what you're doing.
I don't think of a wiki as a "document management system" but rather a "documentation management system". For documents, we like SharePoint. For documentation, I like Evernote. It's great for that - it's available anywhere via iOS/android/web.
The best I ever used was www.worldox.com when I still lived in Windows. Easy to use. Captured all types of documents including emails. Priced fairly.<p>If only they would make the product available on the Mac. Worldox is the only reason I would consider returning to Windows.
We used a wiki and it's unbeatable. Google Docs it's useful to a point, but a Wiki is endless way to grow and very easy to manage & maintain.