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The Search for the Perfect To-do List

132 点作者 steve_w大约 9 年前

41 条评论

Chris2048大约 9 年前
I haven&#x27;t found a decent ToDo list with this killer feature: dependencies.<p>I want to mark a task as dependant on another being done.<p>I want to add time estimates to those tasks, and see a gantt chart. I want tasks to show the sum of their dependencies estimates next to their own estimates.<p>I want priorities to also flow through dependency chains in this manner - if a high priority task is dependant on a low priority task, the low priority task inherits the high priority while that relationship exists. If a deadline of 7pm exists on one task, and it has a dependant task with an estimate of 1hr, that dependency will inherit a deadline of 6pm.
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jasim大约 9 年前
Most todos are meant to be recorded and discarded. They are just a psychological mechanism to cope with the anxiety of an overly complex world. The todo-list of an average home-maker today would be more complex than that of the princes from a few centuries ago. My todo lists are fluid. I keep them in a big text file, tag them with a date, and keep them there. Once something is recorded, it is off my mind. I&#x27;ll keep coming back to this file once every while, and realize that most things I recorded are no longer important. There is no one canonical todo list; just an almost immutable archive of lists that I recorded over the years.<p>The todo-mania is not any different than the bookmarking OCD or the million-open-tabs infestation. There are only so many moments in a lifetime, and just so much you can and should do. The important ones would come back to you, and for the rest, there is always the todo list.<p>(Of course professional todos are a different matter - they go into a ticketing system and are meant to be done.)
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eitally大约 9 年前
The perfect to-do list is the one that inspires you to do the things on the list. This is highly individual.<p>I&#x27;m glad you found that Trello works well for you, but that doesn&#x27;t mean everyone else&#x27;s search will end in the same place.
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ajarmst大约 9 年前
<a href="http:&#x2F;&#x2F;orgmode.org&#x2F;" rel="nofollow">http:&#x2F;&#x2F;orgmode.org&#x2F;</a>
pedrokost大约 9 年前
The blog Post rings a tune with me. I&#x27;ve started organizing all the work related projects into Trello boards,and have iterated quite a bit on my workflow.<p>Next to a board for scrum, I also have a board reserved for planning work things to do in the long term future, like a backlog, but coverings many different aspects of company mostly related to software dev, but also some hardware and marketing.<p>Eventually I wanted to be able to measure how long would it take to complete some tasks, and prioritize them across lists.<p>The way I solved this way with a plugin for sublime text, the editor I use all day long [0]. The plugin reads metadata I add to each task on Trello like (backend 1d design 4h) and uses it to compute a schedule for all my tasks. It is also able to prioritize between posts, which in in my case are fucus areas.<p>When I need to prepare the next sprint, all I have to to is use the plugin to tell me which tasks have the highest priorities, and occasionally review the Planning board.<p>The plugin was initially developed for Trello, but I found it really useful also for offline task scheduling between different projects.<p>You can read more about how I use it on my blog [1].<p>[0]<a href="https:&#x2F;&#x2F;github.com&#x2F;pedrokost&#x2F;STProjectPlanner" rel="nofollow">https:&#x2F;&#x2F;github.com&#x2F;pedrokost&#x2F;STProjectPlanner</a> [1]<a href="http:&#x2F;&#x2F;blog.pedro.si&#x2F;2015&#x2F;11&#x2F;project-planning-in-file.html?m=1" rel="nofollow">http:&#x2F;&#x2F;blog.pedro.si&#x2F;2015&#x2F;11&#x2F;project-planning-in-file.html?m...</a>
antognini大约 9 年前
I&#x27;ve found WorkFlowy [1] to be helpful. It&#x27;s just a touch more sophisticated than a text editor (you can collapse different levels, for instance, and there&#x27;s an app so you can take notes on your phone, too). But it&#x27;s not so sophisticated that you get lost in the features. It gets out of the way so you can make your lists. I&#x27;ve been using it for years now.<p>[1]: <a href="https:&#x2F;&#x2F;workflowy.com" rel="nofollow">https:&#x2F;&#x2F;workflowy.com</a>
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wimagguc大约 9 年前
Todoist kept losing my todo items when they were stacked below each other in a two-level hierarchy (it might have been a keyboard shortcut or an error on my side -- we&#x27;ve ran through this with their customer service without any luck, but that&#x27;s not the point).<p>With my broken Todoist I&#x27;ve avoided creating multi-level items and eventually cleaned up the list with this one question: is this task something I&#x27;m actually going to do?<p>If the answer is yes, then it goes to the list.<p>If not, then I discard it right away.<p>It&#x27;s surprising how much of an anxiety relief this is. Todo apps tend to offer ways too many options, which makes you use them as backlogs or even notebooks. In my case, all those items were actionable - I&#x27;ve read GTD too -, the items just weren&#x27;t important enough at most times. Now I get rid of the unimportant items on-the-fly.
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jackgavigan大约 9 年前
To-Do Lists is one of those things that bugs me a lot. There are hundreds of apps out there but none of them seem to do them particularly well.<p>I think the perfect To-Do list would have<p>- the ability create (and allow others to create, subject to black&#x2F;white-listing) a task by sending an email to my list<p>- the ability to delegate tasks to others (whether they&#x27;re users of the app&#x2F;service or not)<p>- order in a way that takes urgency, importance and deadlines into account<p>- an intray, so I can accept&#x2F;reject tasks sent&#x2F;delegated to me<p>- Mailbox app-style swiping to snooze tasks or mark them as Done<p>- shared To-Do lists (e.g. for teams)<p>- support for sharing tasks with others so they can comment on them<p>- API integration<p>- dependencies and workflows<p>I created some mock-ups a few months back to illustrate my thinking: <a href="http:&#x2F;&#x2F;jackgavigan.com&#x2F;1tray-concept&#x2F;" rel="nofollow">http:&#x2F;&#x2F;jackgavigan.com&#x2F;1tray-concept&#x2F;</a>
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ZenoArrow大约 9 年前
I just end up using text files or written notes. Works both as a to do list and idea scratchpad. The only thing I&#x27;d want to change is be more organised about keeping the text files in sync (we can&#x27;t use Dropbox at work, so I end up using emails).<p>I&#x27;ve heard good things about org mode in emacs, wonder what added value I&#x27;d get from that.
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glaberficken大约 9 年前
What works for me<p><i>For work:</i> Outlook Tasks list on the right hand pane<p>Killer features:<p>- Single click to flag any email as a task<p>- Drag and Drop to reorder<p>- Set custom date&#x2F;time folow up reminders<p><i>For personal life:</i> For things with no deadline - A gmail thread with my wife where we just keep &quot;replying all&quot;; For things with dates &#x2F; deadlines - A Shared google calendar with my wife<p>I guess its a highly personal choice...
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jjp大约 9 年前
I&#x27;ve given up chasing the software solution and realised that a paper to do list (managed in a Filofax) is the optimal for me. Most of my tasks come my way through face to face discussion so there&#x27;s no email to convert to a task etc. And if it can&#x27;t be taken off the list this week then it&#x27;s probably a project that needs diarying.<p>I do use Outlook for diary management but that&#x27;s because I work in a corporate environment and trying to do anything else would be working against the system. But it&#x27;s one calendar for everything (work and personal).
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insulanian大约 9 年前
I&#x27;m using Trello every day, but I don&#x27;t like that it is too manual. It&#x27;s like a physical board. There are no options to automate certain things, especially task order and recurrence. I spend too much time maintaining correct order to avoid important tasks moving out of sight.<p>My ideal system would do the ordering for me, according to the priority, date, postpone hints, and other task properties.
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superskierpat大约 9 年前
Suprised nobody has mentionned taskwarrior[1] yet! Its very flexible and can even be kept on a server. For example I&#x27;ve got it set up so giving it a link automatically puts in the pages title as a description and puts it in my reading list.<p>1. <a href="https:&#x2F;&#x2F;taskwarrior.org&#x2F;" rel="nofollow">https:&#x2F;&#x2F;taskwarrior.org&#x2F;</a>
fovc大约 9 年前
With the time it takes to maintain that setup, you could probably do another task or two per day
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miguelrochefort大约 9 年前
The perfect to-do list will be a semantic marketplace of outcomes.<p>You describe the outcomes you want in life using a formal semantic language, and broadcast them for the world to see. Then, anyone who has the ability to satisfy the expected outcome (i.e., &quot;I&#x27;m at work at 8AM&quot;) - bet it yourself, a friend, or a taxi driver - can engage in a contract where the conditions of all parties are described and agreed upon. Then, the contract or commitment to make an ideal become real becomes your task.<p>Software will simply become an interface to an ideal world, expressed through deltas with the real world. Your job as an agent is to maintain ideals you committed to maintain (i.e., &quot;Don&#x27;t drive when drunk&quot;, &quot;Don&#x27;t eat peanuts&quot;, &quot;Keep your blood sugar below 150&quot;, &quot;Don&#x27;t have your location be within an area that&#x27;s private property you don&#x27;t have access to&quot;).<p>Laws of physics, laws of your state, preferences and other contracts populate the ideal you&#x27;re expected to maintain and approach. Failing to do that hurts your social credit score, which in turns lowers the chance others will bring the world closer to your own ideals.<p>A to-do list is just a list of things that are wrong with the world. Until we have a system that enables us to precisely communicate and share these deltas, actions will remain meaningless words on a piece of physical&#x2F;digital paper that only a motivated human can parse.
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collyw大约 9 年前
Pen and paper still works out way more flexible than any of the todo lists I have tried.
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galfarragem大约 9 年前
GTD is a system that each one should &#x27;distill and blend&#x27; according his own view of the world. Somehow the blog author &#x27;distills&#x27; GTD towards personal development. By the other hand, my &#x27;distillation&#x27; is more generalist. If it helps somebody:<p><a href="https:&#x2F;&#x2F;github.com&#x2F;eniomauro&#x2F;hamster-gtd" rel="nofollow">https:&#x2F;&#x2F;github.com&#x2F;eniomauro&#x2F;hamster-gtd</a>
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nextos大约 9 年前
IMHO GTD-based approaches are not optimal for knowledge workers cause they don&#x27;t limit work-in-progress, and this ends up being overwhelming.
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rsaarelm大约 9 年前
I&#x27;ve been using the todo.txt format lately: <a href="https:&#x2F;&#x2F;github.com&#x2F;ginatrapani&#x2F;todo.txt-cli&#x2F;wiki&#x2F;The-Todo.txt-Format" rel="nofollow">https:&#x2F;&#x2F;github.com&#x2F;ginatrapani&#x2F;todo.txt-cli&#x2F;wiki&#x2F;The-Todo.tx...</a> . No extra tools, just Vim, a text file with a line per task, with the lines kept lexically sorted.
samsolomon大约 9 年前
When I moved into my role at an ad agency we went through a series of software to keep track of to-do lists. Things, Wunderlist and what seems like a dozen others. The problem for me was always that it is so much easier just to write something down on a piece of paper or in a simple text file—software isn&#x27;t the best solution to every problem.<p>EDIT: I have a very simple system for my tasks:<p>- One sheet of paper each day with all of my projects and related tasks under those projects.<p>- Pending items get a check—these are actions you&#x27;ve completed, but require someone else to take action.<p>- Completed items get crossed out.<p>- At the end of the day, I create a new list for tomorrow and transfer any pending items of items not finished over.<p>For further explanation I wrote a bit about my habits last year: <a href="http:&#x2F;&#x2F;solomon.io&#x2F;todo-list-framework&#x2F;" rel="nofollow">http:&#x2F;&#x2F;solomon.io&#x2F;todo-list-framework&#x2F;</a>
mathattack大约 9 年前
I&#x27;m very interested in the topic as I&#x27;ve struggled to replace the efficacy of my old Franklin Planner.<p>I&#x27;ve tried Google calendar reminders, and that hasn&#x27;t worked. Evernote hasn&#x27;t been great either. I don&#x27;t want to go back to Notepad.<p>Maybe the issue is having the discipline to spend 15 minutes a day planning?
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meesterdude大约 9 年前
It&#x27;s interesting all the solutions people come up with to tackle GTD. I don&#x27;t think i&#x27;ve met two people with the same implementation. But really, whats important is finding something that works for you, and thats different for everyone.<p>Relatedly, I built something for myself, but am working on launching it. I wasn&#x27;t satisfied with any GTD options out there, and really just wanted a brain for my brain. Something i could just dump thoughts and todos into and it would automatically manage them for me.<p>You can actually see some of this in action in the screenshot from a recent update: <a href="http:&#x2F;&#x2F;blog.mindaux.com&#x2F;blog&#x2F;2016&#x2F;02&#x2F;27&#x2F;sneak-peak-beta-access&#x2F;" rel="nofollow">http:&#x2F;&#x2F;blog.mindaux.com&#x2F;blog&#x2F;2016&#x2F;02&#x2F;27&#x2F;sneak-peak-beta-acce...</a>
joch大约 9 年前
I recently published my current OmniFocus&#x2F;GTD workflow, which has been working really well for me. <a href="http:&#x2F;&#x2F;johnny.chadda.se&#x2F;the-2016-omnifocus-setup-and-workflow&#x2F;" rel="nofollow">http:&#x2F;&#x2F;johnny.chadda.se&#x2F;the-2016-omnifocus-setup-and-workflo...</a>
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miguelrochefort大约 9 年前
I&#x27;m obsessed with task management. I have read Getting Things Done many times. I&#x27;ve used a lot (~50) of different task management systems over the years, and haven&#x27;t found one that&#x27;s good enough.<p>Todo lists and task management software won&#x27;t ever solve the problem. The problem has to do with the way the system works, how the society is modeled. The application paradigm (where we have disconnected apps that do few things well) is the root cause.<p>It should be obvious that the solution is to change the UX of software as a whole. Get rid of the silly WIMP paradigm, and move to a more task-oriented one. Make the OS your task management system, and let apps (now semantic agents) help you achieve them.<p>What we lack is breakthroughs in language. We need a better semantic model to describe and model expected outcomes.
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programminggeek大约 9 年前
I prefer paper todo lists, but to actually move the needle I write down my 3-5 highest leverage activities and do one at a time. I cross them off as I finish them and at the end of the day I tear out the page and throw it away.<p>There was no great notebook out there for this, so my biz partner and I designed our own. We are selling them on Amazon because we have day jobs and don&#x27;t have time to mess with fulfilling orders. You can see them here: <a href="http:&#x2F;&#x2F;www.amazon.com&#x2F;dp&#x2F;B00ZGE1914&#x2F;" rel="nofollow">http:&#x2F;&#x2F;www.amazon.com&#x2F;dp&#x2F;B00ZGE1914&#x2F;</a><p>For me, it&#x27;s the perfect todo list.
krembo大约 9 年前
Unless the todo list app is fully integrated into your daily routine&#x2F;one of the apps you use at least 20% of your time, they just end up a a brain-dump tools, which is not a bad practice by the way for making your mind more organized. Having said that, I would repeat and emphasize a recommendation I wrote to another user in this thread-&gt; check apps which DO integrate into one of your existing tools and doesn&#x27;t require you to open a new window. Actually, I find this extra click on a new tab or an icon in the system tray is a REAL barrier to adopting those endless lists.
truebosko大约 9 年前
I&#x27;ve tried many TODO apps, and apart from my Inbox being a (small) TODO list, I just maintain a tmux window called &quot;notes&quot;, and it&#x27;s literally a large file I type into via vim daily.<p>I never remove notes, I just add a new header for each note I need to take. These notes are eventually moved into actionable items (Trello is good for this), or if the task is quick and small, I maintain a generic &quot;TODO&quot; at the top of the file and delete that line item when the task is complete.<p>Keeping it simple just means I don&#x27;t think about it, and actually get shit done.
eukaryote大约 9 年前
I have tried a few tools for to-do lists, but settled on 3 folders in my inbox: ACTION, READ &amp; WANT.<p>I created some rules: subject beginning TODO goes to ACTION, subject beginning READ goes to READ, subject beginning WANT goes to WANT folder. This means I can add to any list just by sending a mail to myself.<p>I created additional rules so all emails from credit card companies, banks, accountant and other important senders goes straight into ACTION folder.<p>I try and ensure all unread items are dealt with daily. If I set it to read, it becomes non-urgent.
inthewoods大约 9 年前
I&#x27;ve tried every to-do product out there - none worked for me. The best method I&#x27;ve found is to actually schedule time in my calendar to work on different projects. I find if I don&#x27;t block out time to actually work on them, they don&#x27;t get done.<p>Does anyone know of a to-do list manager that works this way? I ask because while I like this method, it is difficult to see all your to-dos or deal with a to-do that has multiple steps.
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rabboRubble大约 9 年前
Nobody has mentioned Any.do? I&#x27;ve used a day planner, 2Do, Clear, paper, plus looked at a half dozen others.<p>The one tool, Any.Do, has really helped me grind away at life priorities. When I decided to migrate from 2Do to Any.Do, I had around 180 tasks in 2Do. Today I&#x27;m at 24 and the only reason it&#x27;s over 20 is because of tax season, Chinese study, and an investment project.<p>The list will be back down under 20 soon enough and heading to 10.
dalacv大约 9 年前
I&#x27;ll just place this here: <a href="http:&#x2F;&#x2F;tiddlywiki.com&#x2F;" rel="nofollow">http:&#x2F;&#x2F;tiddlywiki.com&#x2F;</a>
kyberias大约 9 年前
This article isn&#x27;t really coherent or is it?
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hackuser大约 9 年前
I have yet to meet anyone who kept and followed a todo list over the long term. Can anyone say otherwise?<p>It just doesn&#x27;t seem to be human nature to do it consistently beyond short bursts of focus, like dieting and following step-by-step procedures.
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bsbechtel大约 9 年前
I&#x27;m surprised no one here has commented that they just use the iOS Reminders app that&#x27;s native to the iPhone. I&#x27;ve found it to be more effective than any other system out there, and it&#x27;s also significantly simpler.
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Nk26大约 9 年前
I&#x27;d like one that will show future repeated tasks in the list. If I have something that repeats every week id like to see in the list with the stuff I have planned for the next few weeks.
dbg31415大约 9 年前
GitHub Issues + <a href="https:&#x2F;&#x2F;www.zenhub.io&#x2F;" rel="nofollow">https:&#x2F;&#x2F;www.zenhub.io&#x2F;</a> works great for me &amp; my team.
dostick大约 9 年前
No mention of hiTask.com ? built in 2007, GTD, single unique dashboard with calendar. And team collaboration features.
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JohnLeTigre大约 9 年前
I am personally addicted to TodoList from abstractspoon. Too bad they don&#x27;t have a linux version though.
Aleman360大约 9 年前
Piece of paper.
cableshaft大约 9 年前
So a while back I came up with my ideal way to keep track of progress and next steps for my personal projects, and this seems like a good place to get feedback on it.<p>I often neglect to work on them at the end of the day, because I forget I&#x27;m working on so many and what I need to do in them, so I need a reminder of various things I&#x27;ve come up with, which ones I&#x27;m actively working on, which ones are on the backburner, which ones are essentially abandoned, etc.<p>Additionally, my motivation for my personal projects ebb and flow over time, and I might have something on the backburner for a good six months and then suddenly something pops into my head about it and I&#x27;m raring to go and my motivation skyrockets again and it&#x27;s back to the top of my list.<p>Third, I don&#x27;t know when I&#x27;m going to be satisfied with it, and I really don&#x27;t want to put a deadline on something that&#x27;s supposed to be an enjoyable pastime. But at the same time I want to see progress. So I would like to track when I put units of work into the project, without having to have created a specific task to put up against it.<p>Finally, deadlines should not be required, nor should the sorting mechanism be by deadlines of the tasks. I&#x27;ve tried things like Asana and the like, and I keep just pushing back deadlines because I lost excitement for that project and I&#x27;m working on something else for awhile.<p>So basically here&#x27;s what I need from my todo for my personal projects: A list of projects so I never forget them, preferably with an image to catch my eye (I work on games a lot, so they&#x27;re very visual, so something like box art would be nice), a way to add a bunch of next steps in the system but only show me a couple at a time (because reminding me of all my projects is more important than telling me <i>everything</i> I need to be doing for one particular project), and a way to record that I made progress without placing it against a specific task (I was thinking maybe have different color cubes, the colors representing different things, and I could reward myself a work cube just for sitting down and spending at least 5 minutes on the project, since the hardest thing to do is to sit down and get started).<p>Also a status for the project would be nice. Like if it&#x27;s writing it could be &#x27;1st draft, 2nd draft&#x27;, if it&#x27;s a game then &#x27;Prototype, Alpha, Beta, Gold, Released&#x27;<p>I was thinking this could be visually demonstrated with a card like system (kind of like baseball cards), with the project image on the left half of the card and the &#x27;stats&#x27; on the right side of the card, and then you can click + drag the entire project card around so you can rearrange the projects to show what you are most currently motivated in.<p>I would also like to include past released projects so I can see those accumulate over time and remind myself what I&#x27;ve already accomplished, also in a similar visual style. And sometimes there&#x27;s more I&#x27;d like to do after the project is released, or think of something more to do later.<p>I was considering making something like this myself but I have so many projects and not enough time so the chances of me working on it are low, so if this excites anyone, please run with it and keep me in the loop. I have some other ideas on it and how it would look if anyone&#x27;s interested.
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ngrilly大约 9 年前
Is it a satire?